Northville Public Library
Board of Trustees
December 14, 2015
Meeting Minutes
Absent: Matarazzo
Public Forum: Bill
& Lauren Gritsavage
Secretary’s Report: Approved
unanimously (Ingalls, Smith)
Treasurer’s Report: $194,306.14
Approved unanimously (Williams, Thomarie)
Motion Approved: To approve
expenditures and payment of bills
Approved unanimously (Junquera, Smith)
Director’s Report: Approved
unanimously (Williams, Thomarie)
Northville Public Library Statistical Report 07/01/14-06/30/15 and
The
Yearly Summary from 1986-present distributed and discussed.
Budget & Finance: Resolution to override 2% tax
levy limit for 2016-17 budget
(Thomarie, Smith)
Friends: Holiday Basket Raffle grossed $237.
Next Meeting: January 11, 2015
Adjourned: 6:45 PM
Northville Public Library
Board of Trustees
Meeting Minutes
November 9, 2015
Absent: Serfis
Guest: Eric Trahan, MVLS Executive Director
Public Forum: Lauren
& Bill Gritsavage, Steve Norris, Chris Doyle
Secretary’s Report: Approved unanimously (Matarazzo, Junquera)
Treasurer’s Report: Approved unanimously (Williams, Smith)
Motion Approved: Approved
unanimously: expenditures and payment of monthly bills (Matarazzo, Williams)
Director’s Report: Approved
unanimously (Ingalls, Matarazzo)
Buildings & Grounds: Trees
came down 10/26/15-10/31/15
Grants: MVLS
has no dedicated grant writer, but there are possible grants for which to
apply.
Friends: Holiday Basket Raffle, set out 11/10/15, drawing is
12/10/15
New Business: Jonathan Swartwout, artist, reception to be held
11/17/15.
Sue Sedon, NCS art teacher, will be
bringing grades 9-12 to view art work
Tech Night is in planning stage,
will be held prior to snowfall.
Next Meeting: December 14, 2015
Adjourned: 7:22 PM
Board of Trustees
October 5, 2015
Meeting Minutes
Public Forum: Diane
Dillenbeck, Stephen Norris
Secretary’s Report: Approved
unanimously (Matarazzo, Smith)
Treasurer’s Report: $82,290.04
Approved unanimously (Williams, Thomarie)
Motion Approved: To approve
expenditures and payment of bills
Approved unanimously (Matarazzo, Smith)
Director’s Report: Approved
unanimously (Ingalls, Smith)
Buildings & Grounds: No quote received for tree removal
Public Relations: Discussed
public survey. Matarazzo volunteered to put it Google format and paper form,
and will have it at next meeting.
Policies: Finance policies updated with audit recommendations
Motion Approved: To accept the
changes to the finance policies
Approved
unanimously (Williams, Matarazzo)
Old Business: Thomarie
provided update on website: rough draft available & ready for discussion
& suggestions.
New Business: Eric
Trahan, MVLS Executive Director, working on MVLS long range planning, will meet
with Northville Library Board of Trustees to discuss planning processes for
member libraries and MVLS services member libraries, establishing better
connection between MVLS and member libraries
Friends: Continues with scholarship fund for
a graduating senior
Provides
free book to every Pre-K student
Next Meeting: November 9, 2015
Adjourned: 7:00 PM
Northville Public Library
Board of Trustees
September 14, 2015
Meeting Minutes
Absent: Serfis, Matarazzo, Williams
Public Session: C Doyle, S Norris, D Dillenbeck:
concerns – holidays, audit, hours
Secretary’s Report: Approved
unanimously (Thomarie, Ingalls)
Treasurer’s Report: $95,482.93
Approved unanimously (Smith, Junquera)
Approval of Bills: To approve expenditures and
payment of bills.
Approved unanimously (Dietz, Shepard)
Director’s Report: Approved
unanimously (Thomarie, INgalls)
Buildings & Grounds: Trees removal – Chris
Bills contacted for quote
Community Relations: Lib card application for Out of District students sent to 53 students
Old Business: D Thomarie will work on new website development
New Business: C
Ingalls suggested changing finance policy to reflect audit recommendations
Discussion regarding developing public survey about library use
Friends: ICS
& Raffle made $1500
Next Meeting: 10/5/2015
Adjourned: 7:30
PM
Northville Public Library
Board of Trustees
July 13, 2015
Meeting Minutes
Absent: none
Public Session: none
Secretary’s Report: Approved
unanimously (Smith, Junquera)
Treasurer’s Report: $107,676.02
Approved unanimously (Junquera, Smith)
Motion Approved: To
approve expenditures and payment of bills.
Approved unanimously (Junquera,
Matarazzo)
Director’s Report: Approved
unanimously (Matarazzo, Ingalls)
Buildings & Grounds: Motion: to order new cores and
keys for doors (Matarazzo, Smith)
Approved
unanimously
Old Business: new contractors sought for trees removal; new website still not
complete, Williams showed interest in doing;
Motion: tuition paying students at NCS may
acquire a library card for 15-16 year upon application and $5 fee; must apply
in person (Matarazzo, Shepard)
Approved
unanimously
New Business: Motion: Standing Committees, Board of Trustees
officers, Days library will be closed for the 2015-2016 year. Approved
unanimously.
(Ingalls,
Matarazzo)
All
board members signed the Conflict of Interest Statement.
Motion:
Response to the audit accepted.
Approved unanimously.
(Matarazzo, Junquera)
Motion: To accept Colleen Izzo’s resignation effective
immediately. Approved unanimously. Burnett will contact Thomarie to fill Izzo’s
seat until next election. Approved unanimously
(Williams, Matarazzo)
Friends: $2606
gross for Mammoth Book Sale
ICS
& R Sat 7/25/15, 50 prizes on tap
Next Meeting: 09/14/2015
(No August 2015 meeting)
Adjourned: 7:21
PM
Northville Public Library
Board of Trustees
MEETINGS
2015 – 2016
6:30 pm
Monday, July 13
Monday, September 14
Monday, October 6 (1st Mon)
Monday, November 9
Monday, December 14
Monday, January 11
Monday, February 8
Monday, March 14
Monday, April 11
Monday, May 9
Monday, June 13
Northville Public Library
Board of Trustees
June 8, 2015
Meeting Minutes
Absent: Izzo, Williams
Public Session: none
Secretary’s Report: Approved
unanimously (Serfis, Smith)
Treasurer’s Report: $116,022.34
Approved unanimously (Junquera, Thomarie)
Motion Approved: To
approve expenditures and payment of bills.
Approved unanimously (Dietz, Smith)
Director’s Report: Approved
unanimously (Thomarie, Smith)
Buildings & Grounds: Ingalls will talk to
Mayor Spaeth about removal of two pine trees; Burnett will speak with Friends
about financial support for this project
Public Relations: Junquera
will speak to C Heavner regarding website update; committee will meet immediately
after July meeting
Policy: Motion:
accept new Mission Statement, Approved unanimously (Junquera, Thomarie)
Nominating: Slate presented for 2015-16 year, Approved unanimously (Smith, Matarazzo)
President
– Janis Serfis
VP
– Darrin Dietz
Treas
– Carl Ingalls
Secy
– Stella Williams
Old Business: none
New Business: Motion:
to submit Tax Freeze certification of freeze compliant budget, Approved
unanimously (Junquera, Matarazzo)
Discussion of providing free service to Edinburg students
Friends: none
Next Meeting: 07/13/2015
Adjourned: 7:12 PM
Dylan
Thomarie was acknowledged for his ten year service to the Northville Public
Library
Northville Public Library
Board of Trustees
May 11, 2015
Meeting Minutes
Absent: Izzo, Williams
Public Session: none
Secretary’s Report: Approved
unanimously (Serfis, Thomarie)
Treasurer’s Report: $125,185.91
Approved unanimously (Serfis, Smith)
Motion Approved: To
approve expenditures and payment of bills.
Approved unanimously (Matarazzo,
Junquera)
Director’s Report: Approved
unanimously (Junquera, Dietz)
Buildings & Grounds: Motion Approved: to contribute ½
cost of parking lot sealing project along with ½ financial support of the
Friends. Approved unanimously (Junquera,Serfis)
Public Relations: Junquera
reported that NCS students will send out thank you to Teen Author Steve
Sheinkin and Friends
Old Business: need to follow-up with Becotte and roof repair
New Business: Nominating
Committee appointed: Matarazzo, Thomarie, Dietz
Friends: approved
annual financial support for copier maintenance and landscaping
Next Meeting: 06/08/2015
Adjourned: 6:55 PM
Budget
Presentation was held at 6:30 pm 5/11/15. In attendance was Diane Dillenbeck.
Northville Public Library
Board of Trustees
April 13, 2015
Meeting Minutes
Absent: Izzo
Public Session: none
Secretary’s Report: Approved
unanimously (Serfis, Smith)
Treasurer’s Report: $136,555.63
Approved unanimously (Williams, Thomarie)
Motion Approved: To
approve expenditures and payment of bills.
Approved unanimously (Thomarie, Smith)
Motion Approved: To
deposit the Endowment Fund, upon its maturity 4/18/15, into Money Market
account with the Reese bequeath.
Approved
unanimously (Matarazzo, Williams)
Director’s Report: Approved
unanimously (Matarazzo, Serfis)
Budget & Finance: Motion
Approved: To approve
the
Northville Public Library 07/01/2015-06/30/2016 budget.
Approved unanimously (Williams, Matarazzo)
Buildings & Grounds: Smith fixed toilet
paper roll. Dietz fixed timer for outdoor lights.
Ceiling leak in handicapped bathroom-Burnett to contact Jared Becotte.
Public Relations: Motion
Approved: To hold
the library budget hearing Monday, May
11, 2015, 6:30 PM, at the Northville Public Library, followed immediately
by monthly Board of Trustees meeting.
Approved unanimously (Matarazzo, Williams)
Burnett will post announcements in Leader Herald & on Northville
Public Library’s website.
Policies: Policy
committee to review Mission Statement and By-Laws.
New Business: List
of 2015 summer programs distributed. Also included: Wednesdays 7/8/15, 7/15/15,
7/22/15 at 1 PM brought to NPL by the coordinated efforts of miSci & MVLS:
Moon, Optical Illusions & Magic of Electricity.
Friends: Lauren
Gritsavage resigned as Mammoth Book Sale Chairperson. Sale to be
coordinated by Shannon Robare & Diane Dillenbeck and held at
Northville Public Library.
Next Meeting: 05/11/2015, immediately
following library budget hearing.
Adjourned: 7:10 PM
|
|||
| JULY 1 , 2015 - JUNE 30, 2016 | |||
| Board has developed a budget with NO increase in the tax levy!!!!! Budget Hearing on Mon, May 11 at 630 pm, Library Program Room. |
|||
| Account # | 2014 - 2015 | 2015 - 2016 | |
| REVENUES | |||
| 002E | School District Funds | 139,329 | 139,329 |
| L2082 | Fines & Charges | 3,400 | 3,400 |
| L2401 | Interest | 500 | 250 |
| L2760A | Other system cash grants | 500 | 250 |
| L2770 | Other receipts | 8,000 | 9,035 |
| L3840A1 | Local Library Service Aid | 1,258 | 1,272 |
| TOTAL | 152,987 | 153,536 | |
| EXPENDITURES | |||
| 141 | Certified Librarian | 70,533 | 71,590 |
| 142B | Library Clerks | 5,000 | 5,000 |
| 142D | Maintenance | 2,000 | 2,000 |
| 71PF | Equipment | 500 | 500 |
| 72PF | Building (repairs) | 700 | 700 |
| 410 | Books | 9,250 | 9,000 |
| 412 | Recordings | 1,250 | 1,250 |
| 413 | Serials | 1,200 | 1,200 |
| 429 | Other Non-print Material | 100 | 100 |
| 430 | Office & Library Supplies | 500 | 500 |
| 431 | Telecommunications | 600 | 600 |
| 431A | E-resources | 1,000 | 1,000 |
| 433 | Postage | 150 | 150 |
| 434 | Printing | 150 | 150 |
| 435 | Conferences, etc. | 200 | 200 |
| 436 | MVLS/SALS Automation System | 5,500 | 5,500 |
| 437 | Professional Services | 1,225 | 1,225 |
| 438 | Membership Dues (FCRCC, NYLA) | 400 | 400 |
| 439 | Equipment Repair & Maintenance | 600 | 600 |
| 440 | Processing Fees | 200 | 200 |
| 450 | Fuel & Utilities | 10,300 | 10,300 |
| 451 | Custodial Supplies | 250 | 250 |
| 454 | Insurance | 1,550 | 1,800 |
| 469 | Grounds Upkeep | 50 | 50 |
| 9010 | NYS Retirement System | 14,177 | 13,469 |
| 9030 | Social Security & Medicare | 5,702 | 5,702 |
| 9040 | Workers' Compensation | 850 | 850 |
| 9055 | NYS Disability Insurance | 250 | 250 |
| 9060 | Health Insurance | 6,800 | 7,000 |
| 76PF | Transfer to Capital Fund | 12,000 | 12,000 |
| TOTAL | 152,987 | 153,536 | |
Board of Trustees
March 19, 2015
Meeting Minutes
Absent: Matarazzo,
Serfis, Smith
Secretary’s Report: Approved
unanimously (Thomarie, Izzo)
Treasurer’s Report: $151,843.31,
January 2015
Approved unanimously (Izzo, Williams)
$143,216.09 February 2015
Approved unanimously (Thomarie,
Junquera)
Motion Approved: To approve
expenditures and payment of bills.
Approved unanimously (Williams, Dietz)
Director’s Report: Approved
unanimously (Junquera, Izzo)
Budget & Finance: Northville Public Library
07/01/2015-06/30/2016 budget: holding tax levy to same as last year with no increase in tax levy.
Finance Committee: Audit
committee established to audit each invoice & expense.
Buildings & Grounds: Interior leak in the Hamm room.
Burnett will contact local contractor Jared Becotte.
Old Business: Bonding
discussion.
Technology Night recap: a success.
New Business: Motion
Approved: to accept the New York State Annual Report for Public
& Association Libraries 2014.
Approved unanimously (Thomarie, Ingalls)
Friends: Annual Book Sale 7/2/15-7/4/15 at
Northville Central School.
Ice
Cream Social Saturday, 7/25/2015.
Next Meeting: 04/13/2015
Adjourned: 7:00 PM
Northville Public Library
Board of Trustees
January 12, 2015
Meeting Minutes
Secretary’s Report: Approved
unanimously (Serfis, Izzo)
Treasurer’s Report: $160,227.01
Approved unanimously (Matarazzo, Serfis)
Motion Approved: To approve
expenditures and payment of bills
Approved unanimously (Thomarie, Dietz)
Director’s Report: Approved
unanimously (Izzo, Williams)
Budget & Finance: Distribution of Draft #1 of the
Northville Public Library 07/01/2015-06/30/2016 budget, which must be approved
by
April 2015 Board meeting.
Finance Committee: Committee
meeting immediately following Board of Trustees meeting.
Buildings & Grounds: Letter sent to Village regarding
concern by library neighbors over library’s deteriorating trees.
Motion Approved: To accept the
Northville Public Library Investment Policy.
Approved
unanimously (Matarazzo, Smith)
Motion Approved: To adopt the
5-year 2015 – 2020 long term plan.
Approved
unanimously (Matarazzo, Serfis)
Old Business: Conflict
of Interest policy signed by each Board trustee.
Technology
Workshop to be held 01/27/2015 at Library with Northville Central high school
students assisting attendees.
Discussion of Bond insurance. Williams will contact Beacon Insurance
for quote on $200K bond, which is at the recommendation of the New York State
auditor.
Motion Approved: To accept the
Joint Automation agreement.
Approved unanimously (Izzo, Deitz)
Friends: Holiday Basket Raffle drawing was
12/11/2014.
Next Meeting: 02/09/2015
Adjourned: 7:00 PM
Board of Trustees
December 8, 2014
Meeting Minutes
Secretary’s Report: Approved
unanimously (Serfis, Smith)
Treasurer’s Report: $
190,420.97
Approved unanimously (Serfis, Izzo)
Director’s Report: Approved
unanimously (Williams, Ingalls)
Distribution of 07/01/13 – 06/30/14 Statistics Report
Motion Approved: To have Treasurer pay bills with single signature
required.
Approved
unanimously (Junquera, Thomarie)
Buildings & Grounds: Continued concern from Library
neighbors regarding Library’s deteriorating tree / falling branches. Village to
be contacted.
Policy Committee: Discussion of the Conflict of Interest draft.
Motion Approved: To accept the Conflict of Interest policy.
Approved
unanimously (Matarazzo, Junquera)
Old Business: Northville
Central School student Chase Heavner will construct a new website for the
library.
Motion Approved: To amend June and
September 2014 Minutes with year on the reports reflecting 2014.
Approved unanimously (Deitz, Junquera)
New Business: Discussion of the Tax Cap
Resolution.
Motion Approved: To override the
tax cap for 2015-16 that pursuant to the General Municipal Law 3-c(5) the
Northville Public Library Board of Trustees overrides, for the 2015-16 fiscal
year, the tax levy limit imposed by Municipal Law 3-c(3).
Approved
unanimously (Matarazzo, Serfis)
Motion Approved: At the
recommendation of the NYS OSC auditor Northville Public Library hereby sets the
standard work day for employees to be a 6 hour work day.
Approved
unanimously (Dietz, Matarazzo)
Friends: Holiday Basket Raffle drawing is
12/11/2014.
Next Meeting: 01/12/2015
Adjourned: 7:19 PM
Northville Public Library
Board of Trustees
November 10, 2014
Meeting Minutes
Absent: Izzo, Thomarie
Secretary’s Report: Approved
unanimously (Serfis, Smith)
Treasurer’s Report: $199,095.53
Approved unanimously (Williams, Smith)
Payment of Bills: Approved unanimously (Serfis, Smith)
Director’s Report: Junquera
will look into webmaster possibilities through NCS student body. Matarazzo will
do same at Mayfield School.
Motion Approved: Approved to purchase Meraki wireless router for $1500. Dietz abstained (Williams,
Smith)
Budget & Finance: 2014-15 library tax rates for
six surrounding areas were distributed and noted.
Buildings & Grounds: Shepard
Oil repaired furnace.
Policy Committee: Discussion of the MVLS Conflict of
Interest policy draft.
Board members will review next month.
New Business: Health Insurance discussion.
Auditors from NYS Comptroller’s office will be auditing NPL beginning this
week.
NPL 5 year Services Plan will be reviewed by Board members in
preparation for next month’s meeting.
Friends: Holiday Basket Raffle drawing is
12/11/2014.
$500 scholarship will be given to qualifying graduating 2015 senior.
Newsletter was mailed.
Next Meeting: 12/08/2014
Adjourned: 7:20 PM
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Northville Public Library
Board of Trustees
October 6, 2014
Meeting Minutes
Absent: Williams, Izzo, Ingalls
Secretary’s Report: Approved unanimously (Serfis, Thomarie)
Treasurer’s Report: Approved unanimously (Thomarie, Junquera)
Approval of Bills: Approved unanimously (Smith, Dietz)
Director’s Report: Approved unanimously (Thomarie, Serfis)
Building & Grounds: D Harrington should be here in Oct – early Nov to remove trees
Public Relations: received thank you card and verbal appreciation for library’s services
Long Term Planning: Committee met on 10/6; preliminary ideas discussed
Policies: Committee looking over state mandated Conflict of Interest policy
New Business: library to close Fri 12/26: approved unanimously (Junquera, Thomarie);
Need new webmaster
Friends: putting together Holiday Raffle baskets; establishing NCS scholarship
Next Meeting: Nov 10, 2014
Adjourned: 6:46 pm
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